Meeting Number: 1
Meeting Date: Wed. 8/11/10
Time: 1:00pm Location: TSP Office

Attendees:

AEL, Inc.
City of Sheridan
Vista West Engineering
TSP
Doug Osborn
Jason Baker
Jeff Fleck
Del Acker
Keith Wilson
Ron Callantine

Old Business

Review of Previous Meeting’s Minutes: Not Applicable (this is the first scheduled meeting)

Action Items still to be completed (Description and Person/Entity Responsible): Not Applicable (this is the first scheduled meeting)

New Business

Del –Progress on plans to date-Revised Floor Plans available now.

Working on 90% plans for review –Scheduled for 9/21/10

Discussion on Fire Sprinkler in Administration Building -Decision is Fire Sprinkler not required by
Fire Code- Therefore the Administration Building will not have a Fire Sprinkler System

Jeff – Handed out schedule revisions for Earthwork Project and Utility Project for inclusion in finalizing
Preliminary schedule.

Vista West working on full project plans-will split into 2 projects when basic design is completed.

Earthwork Project 50% Drawings ready for review 8/25/10

Utility Project 50% Drawings ready for review 9/28/10

Fence on West of our site needs new fence to livestock in field-approximately 600 LF. –
See Action Item 1.f

Stockpile of topsoil on Don Roberts property OK with Don.

Vista West needs Terracon report for Greenhouse Project- see action item- 1.e

Patio Design- Jeff to use design on existing plans-(there may be some revisions as design
progresses) See Action Item 1.j

Jason- Discussion of Grant funding of project fence on West of project site- Jason said the Grant
Will NOT cover the cost of the new fence. Doug said to contact Don Roberts and ask him to have
fence installed and AEL will reimburse him for costs incurred for fencing. See Action Item 1.f

Wyoming Business Council Grant does not cover utility costs to site. See Action Item 1.g

Discussion of Grant reports-City should be responsible for Grant Reports to Wyoming Business
Council.

DRC meeting minutes should be out this week.

Ron- There was a lot of discussion about the project schedules. Everyone gave their candid inputs. Ron
will revise the schedules by noon Thursday and distribute.

Discussion of need and schedule for Fire Protection (Water) at jobsite before Building Framing can
begin. See Action Item 1.h

Doug- AEL to finalize project fence needs. See Action item 1.i

Action Items (Description and Person/Entity Responsible):
(number represents meeting number; then lettered sequentially)

1.a- TSP Reviewing applicable Building and Fire Codes as pertains to Greenhouse Project –Special issue
Is Kitchen Range Hood vs Fire Shutter

1.b- TSP will be updating cost estimate due to changes to Storage Room, Office and Spa Room

1.c- TSP will be putting cost estimate together for winter heat & cover based on tight schedule which
indicates cold weather construction.

1.d- TSP to review parking by East cul-de-sac since we have all of 35’ strip-

1.e.- Del to authorize Terracon to give Greenhouse reports to Jeff.

1.f- Ron to call Don Roberts (752-2551) & ask if he will build the livestock fence to West of our site and
we will reimburse him for the cost.
-
1.g- Ron to contact utility companies and advise them of the project and schedules and determine if extra
costs will be incurred by AEL to get utilities to site.

1.h- Ron to contact City Fire Marshall and City Building Department about using existing Fire Hydrant
for Fire protection to allow building framing until new water lines and hrydrants are functional.
1.i- AEL Needs to finalize site fencing needs and plans —–Ron/Doug/Keith

1.j- AEL needs to finalize patio & landscaping Design ——Ron/Doug/Keith

Review of Project Schedule:

The project schedule was discussed at some length with everyone making inputs. Del expressed concern about such a compressed schedule with winter work and heat & cover costs.

Del will estimate added costs for winter work and heat & cover so AEL can evaluate the impact to the budget.

Del is OK with the schedule up through the design/bidding phase. After bidding, the chosen contractor will have some schedule input which will be considered..

Jason feels comfortable with the Earthwork Project according to his schedule input which will be incorporated into the schedule.

Jeff is OK with the schedule according to his inputs today which will be incorporated into the schedule.

Doug requested everyone to try to accelerate all phases of the project.

Next Meeting Date: Wed August 18th Time: 1:00 PM Location: TSP Office